About you

You are a confident coordinator with excellent administrative, IT and organisational skills. You love creating and maintaining systems. You are comfortable liaising with tenants, contractors and suppliers. You can work on your own initiative and stay calm when juggling competing priorities across more than one site. You'll be confident overseeing the work of an external agent, or keen to develop that skill.

It would be great if you also have:

• At least two years' experience in facilities or contract coordination, property or letting agent liaison, or contractor management

• Experience in a busy arts organisation, studio provider or property/facilities environment

• Knowledge of Microsoft 365, social media and website content management

What you'll do

• Coordinate the day-to-day operation and maintenance of both studio buildings, liaising closely with our facilities management agent on cleaning, repairs, fire safety, security, access systems and utilities.

• Keep track of compliance schedules and building records, flagging upcoming actions.

• Be our first point of contact on site for contractors, suppliers and property agents, and coordinate access with tenants.

• Welcome tenants and visitors, support studio lettings administration, and look after keys, fobs, post and supplies.

• Coordinate IT, phone and broadband support.

• Provide transactional finance support, including purchase orders, invoices and supplier records.

• Provide PA support to the Director, including diary management, meeting papers, and scheduling.

• Update the website and support communications about the buildings and the tenant community.

• Act as First Aider, Incident Controller and part of the on-call rota.