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We're Hiring

About you

You are an excellent project coordinator who keeps timelines, actions and records firmly on track. You communicate confidently and professionally with contractors, design teams, funders, Board members and tenants.

You will have:

• Experience supporting capital, building or infrastructure projects, including planning, scheduling, contractor liaison and compliance tracking

• Experience supporting funding applications, budgets and reporting to funders

• Strong IT skills, including Microsoft 365, shared filing systems and spreadsheets

It would be great if you also have:

• Experience in an arts organisation, studio provider, charity or capital project environment

• Knowledge of contemporary visual art, artists' studios or creative workspace

• Experience coordinating construction, refurbishment or fit-out projects (a technical or professional background is not required)

What you'll do

• Develop and maintain project plans for the capital project and other major projects, including timelines, milestones, dependencies, risks and issues.

• Coordinate communication between the Director, Trustees, design team, contractors, funders and other stakeholders.

• Organise and service a project steering group, including agendas, papers, minutes and actions.

• Coordinate site visits, surveys, inspections and works, working with our Administration and Operations Coordinator to minimise disruption to tenants.

• Support the Director with capital funding applications and funder reporting.

• Track the project budget, quotes and spend, and flag any variances.

• Support tenant and community communication about the project.

• Keep clear project records, including briefs, decision logs, supplier information and progress reports.

• Plan and coordinate other significant, time-limited projects, such as website development, signage or digital strategy, as agreed with the Director.

• Prepare a handover plan towards the end of the fixed term.